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Purpose of Agreement
This recruiting agreement is entered into and effective this date ___________by and between Pam Pohly Associates (PPA) and __________________________________ (Your name as Client) to find suitable candidates for the position(s) of
Undertaking of Recruiter
PPA agrees to use its best efforts find suitable candidates for the above named positions. PPAs goal is to save valuable Client time, assist in successful hiring processes, and provide Client access to top candidates. PPA will actively source, recruit and screen candidates. PPAs work normally includes, but, is not limited to the following: 1) initial needs assessment with Client to formulate criteria for candidate selection, corporate background, position salary, and location specifics, 2) identification of potential candidates through resume database review, networking calls, direct contacts with competitors, receipt of resumes through mail and fax, advertising and leads, 3) candidate screening through resume reviews and direct telephone interviews, 4) preparation of interview notes for presentation to Client, 5) referral of screened and interviewed candidate resumes to Client, 6) coordination of candidate interviews with Client, both telephone and in person, 7) verification of candidate references, when requested by Client, and, 8) assistance with the coordination and acceptance of job offers.
PPA will provide screened and interviewed resumes directly to the hiring authority identified within Clients organization. It is understood that Client will not disclose or share any names or information which would identify candidates or cause candidates to be referred to any third parties. All referred candidates are considered to be valid referrals from PPA to Client unless Client immediately notifies PPA of recent and prior employment conversations which Client has conducted with a specific candidate within the 90 days preceding PPAs referral of candidate to Client. Referred candidates are considered active PPA candidates for a period of two years from the date of initial referral to Client. Should Client hire or employ a referred candidate in any job during this period, the fees as described below are considered to be due to PPA. All candidate referrals will be documented on copies of this agreement in the Appendix below, along with all submitted resumes.
Fee Calculation and Payment Schedule
Client is not responsible to PPA for any reimbursements for expenses incurred by PPA on behalf of Client, including hours worked, long-distance telephone, travel, interviewing time, sourcing expenses, website advertising, postage, fax, office support, photocopy or other ordinary recruiting expenses required to conduct employee searches for Client. Client understands that PPA incurs recruiting expenses on a risk based contingency basis and will be remunerated through payment of a recruitment fee upon successful hire of a referred candidate. Client agrees to pay a fee equal to 30% (contigency) or 25% (retainer) of a validly referred and hired candidates reasonably assured first year direct cash compensation. This fee basis is derived from salary, sign-on bonus, draw and any guaranteed portion of bonus. Fee is due the effective day of hire and is payable within 30 calendar days from the employees starting date, if contingency. If retainer, 40% is due immediately following execution of this agreement, with 60% due within 30 calendar days from the employee's starting date.
This agreement may be terminated at any time by either party without cause upon written notice. However, this agreement will continue to be binding beyond termination if a referred candidate supplied by PPA is subsequently hired within one (1) year of the date of termination notice or two (2) years of initial referral date, whichever occurs first.
Type of Contract: (check one) _____ Retainer _______ Contingency
_______________________ Date: __________
Print Your Name: ________________________
_______________________ Date: __________
Pam Pohly, Principal
Pam Pohly Associates
2707 Woodrow, Suite 100
Hays, KS 67601
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We look forward to serving you. Thank you.
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